Many companies can benefit from the use of shared calendars for items such as Company Holidays or vacation leave planning. By centralizing all of the vacation plans, for instance, into one calendar the company can arrange coverage more easily and know who will be in at any given time just by opening the Company Vacation Calendar. Y0u can also create public folder calendars for uses by department like marketing program roll-out schedules or even equipment maintenance calendars that departments can share and collaborate on.

CREATING A PUBLIC FOLDER CALENDAR

1. Log into Outlook and open your Company’s Public Folder folder. (If none exists or you don’t have permission to use it, have your Exchange admin create one in on the server for you with the correct permissions. 
2. Right-click on the Public Folder and click New Folder. 
3. Under Name, type the name you want to give this calendar (for example, ‘Company Vacations’). 
4. Under folder contains, select Calendar Items. 
5. Click OK. 
6. Move any appointments you want to put in this folder into it or create new entries. (You can drag and drop appointments into this new calendar or use Outlook’s import/export features it import another calendar into this new one.)