With this in mind many companies experience adds moves and changes of employees. If you are the person in charge of managing your companies email and your company uses Hosted Microsoft Exchange Mailboxes you will want to be careful deleting mailboxes. Outlook mailboxes hold much more information than just email these days. Deleting a mailbox will remove all that persons contacts, calendar, tasks and notes as well as their entire email history.

So be careful and backup that mailbox before you deleted it. I know with great certainty that hosted exchange providers have to charge a fee to recover a deleted mailbox due to the fact that it is a time consuming activity for them. For instructions on backing up your mailbox into a .pst file please click on the how to article link below.

HOWTO: Export your data from Outlook

Hope this helps and saves you some time, money & potential headaches!

Here is a little tip on how to make Outlook show you the times on your calendar for two time zones in the same view – it’s quite handy and reduces confusion especially if one time zone uses daylight savings and another may not throughout the year.

Not to mention they recently changed the dates for when DST begins and ends. Hopefully we are saving some energy as I know it confused a ton of people over the past 12 months (many of which missed important appointments because of it)….oops I digress..back to the instructions on how to use this nifty Outlook feature.

First click to view your calendar. Then be sure that you are in day or week view. You will see the hours of the day listed in the left. Right click anywhere on the left where the hours of the day are listed. Then select “Change Time zone”. On the next screen check the check box “Show an additional time zone” Then below it select the additional time zone you want to see. You can label each one as well by entering whatever you want to call each one in the “Label” field.

Then simply click “OK” as your last step and now you can view two timezones in your calendar at once.

Simple and handy isn’t it?